Article 1. Objective and Mission Statement
Objective: To make Fairfax Hills neighborhood the best place to live and own property in North Carolina.
Fairfax Hills Park, Inc. (hereafter “the Corporation”), a non-profit corporation, is organized exclusively to provide for the recreation, pleasure and related activities of the neighborhood residents and the public at large—by maintaining a neighborhood park open to the public.
The Corporation will proactively create an inclusive sense of a close-knit neighborhood through communication, a broad array of planned events and informal gatherings, while developing a sincere interest in knowing who lives around us.
The Corporation will act with sound, transparent and conservative stewardship of all association resources.
Article 2. Patrons and Donors
The Corporation will not have members but will have patrons and donors.
Article 3. Governance
The affairs of the Corporation shall be managed by its Board of Directors. The Board of Directors (hereafter “the Board”) shall have control of and be responsible for the management of the affairs and property of the Corporation.
The Board will have a maximum of twelve (12) members.
Board members shall not receive any compensation for their services as Directors.
New members will be approved by vote of majority of board members present at a regular or special meeting.
Each member will be a financial contributor of at least Patron level for the year in which he or she serves. Further, each member will actively participate in the annual financial solicitation campaign to raise funds for park maintenance and Corporation activities.
Each board member shall attend at least 50% (as a minimum) of Board meetings per year.
Each board member will live within the boundaries of Fairfax Hills, Cooper’s Glen, and Brookshire or that portion of Alpine Drive that is part of Cedar Hill Estates subdivision.
Any Board member who fails to fulfill any of his or her requirements shall automatically forfeit his or her seat on the Board. The President shall notify that person that he or she is no longer a Board member.
The Board will elect officers as follows: President, Vice President, Secretary and Treasurer at a regular meeting held in December of each year. The offices of Secretary and Treasurer may each be shared by two people, with Board approval.
The President shall preside at all meetings of the board and at the Annual Meeting of financial contributors. The President shall have the following duties:
- He/She shall provide general management and direction of all other officers of this corporation and see that their duties are properly performed.
- He/She shall be Ex-officio member of all standing committees and shall have the power and duties usually vested in the office of the President.
The Vice-President shall be vested with all the powers and shall perform all the duties of the President during the absence of the latter.
The Treasurer shall chair the Finance Committee and maintain financial reports and all financial accounts. In addition, the Treasurer shall act as the designated legal agent of the Corporation, having his or her address listed as the legal address of the Corporation.
The Secretary will maintain minutes, including motions and votes, of all Board meetings.
Board meetings are open to the public. There will be at least four (4) regular Board meetings per year, one of which is held in December. The President shall determine the meeting dates and assure that dates are announced to the neighborhood residents.
A special meeting may be called by the President or a minimum of four (4) members. The notice of meeting shall include the purpose of business for the special meeting. Notice shall be by any generally accepted methods of communication (e.g. email, telephone, etc.).
Any Board meeting may be conducted by one or more means (such as telephone, internet conferencing, etc.) of remote communication. All board members need the capability to participate with each other during the meeting. Participation in a meeting by such remote communication constitutes presence in person at the meeting.
A quorum to conduct business shall consist of seven (7) members representing a minimum of four (4) households, but a lesser number shall have power to adjourn to a specified later date without notice. Business shall be determined by majority vote of Board members present.
Any question concerning parliamentary procedure at meetings shall be determined by the President by reference to Robert’s Rules of Order.
Article 4. Board Committees
The Board functions with standing committees, each of which is chaired by a Board member. The President shall appoint committee chairpersons. The standing committees are as follows:
Communications Committee—Responsible for web site, electronic communications, signage and printed materials, including the neighborhood directory.
Finance Committee—Responsible for oversight of financial accounts (e.g. bank and financial portfolio), financial reports, including profit and loss statements and lists of contributions. The Treasurer acts as chair of the Finance Committee.
Park Development and Maintenance Committee—Responsible for maintaining the park’s physical environment and assets as well as developing improvements to the park.
Social Committee—Responsible for developing a social calendar of events for the year and for implementation of social activities.
Neighborhood Ambassadors Committee—Responsible for promptly welcoming new neighbors when they move into their residence, providing a neighborhood directory and other items as determined by the committee.”
Good Neighbor Outreach Committee—Responsible for generating a feeling of community in the neighborhood. Activities may include (but are not limited to) the following: birthday cards, meals/food for those recuperating from illness and grocery shopping for shut-ins.
Community Watch Committee—Responsible for administering the crime watch program provided by City of Raleigh Police Department.
Nominating Committee—Responsible for nominating a slate of officers to be presented at the regular December meeting. Membership will consist of a minimum of three board members and two non-board members from the community. The committee is chaired by the Board Secretary. The committee will assist the President in recruiting new board members.
There may be four or fewer Board members who do not chair a standing committee.
The President may appoint a special committee of the Board to address a specific need or concern. Such ad hoc, special committees will cease to exist when the need or concern is met or when the President determines to do so.
Article 5. Annual Meeting of Patrons and Donors
An annual meeting of Patrons and donors shall be held in either September, October or November of each year. The purpose of the meeting will be to report on activities of the Corporation to those who have contributed financial support. The date shall be set by the President with inputs from the Social Committee.
Article 6. Amendment of Bylaws
The Board may amend these Bylaws by majority vote at any regular or special meeting. Written notice setting forth the proposed amendment shall be given to each member by any generally accepted methods of communication (e.g. email, telephone, etc.) at least thirty (30) calendar days prior to the scheduled meeting.